Free No sign-up, no watermark

UK Invoice Template with VAT

Set up for the UK: pounds, A4 paper, UK dates, your VAT registration number and the tax point. Set VAT to 0% if you are not VAT registered.

PDF in one click
28 currencies
Private by default

Invoice no. Date Due date PO / ref.

1From your business Business or your name Required Your email Your address Your phone Tax / VAT ID

2Bill to your client Client or company name Required Client email Client address Client phone Work address shown as Ship to

3Items what you are charging for

Describe the work, then enter how many and the price. The amount and totals work themselves out.

3Timesheet each shift you worked

Service Rate per hour

Enter the start and end time of each shift. Hours are worked out for you, past midnight too, minus the break. Type over the hours to change them.

Total hours 0×0.00=0.00

Notes

Terms

Subtotal

Discount

Shipping

Total

Amount paid

Balance due

Invoice options

Your progress0 of 3 done

Nothing is stored until you download it.

Design

Timesheet invoices use one clear layout: a summary line, the shift table and the totals side by side.

Colour

Region style

Currency

Bill items by

Payment due Status

What this invoice needs

What HMRC expects on a VAT invoice

A full VAT invoice has to show these details. The generator has a box for each one.

Number and dates: A unique invoice number, the invoice date and the tax point (time of supply) if it is different.
Your details: Your business name and address, and your VAT registration number, like GB123456789.
Your customer: The customer's name or trading name and address.
Each item: A description, the quantity and the unit price before VAT.
VAT: The VAT rate for each item (20%, 5% or 0%), the total before VAT and the total VAT in pounds.
Not VAT registered?: Don't charge or show VAT. Leave the VAT rate at 0% and don't add a VAT number.

More free generators

How it works

Fill it inType your business, your client and each item straight onto the page. Totals work themselves out.
Choose a lookPick Classic, Modern or Minimal and a colour. Add your logo if you have one.
Download or sendSave the PDF, print it, or email it to your client with the PDF attached.

What's included

Everything below is free. A few extras need a free account, because we save your work and send email for you.

PDF download: A clean A4 or US Letter PDF with your logo. No watermark.
Three designs: Classic, Modern and Minimal, each in six colours.
28 currencies, 9 regions: Pick your region and the invoice follows local rules: VAT, GST, ABN, GSTIN or TRN, the right title and date format.
Tax, discount, shipping: Name your own tax, give a percent or fixed discount, record part payments.
Quotation, receipt, proforma: Change the title at the top of the page and the PDF follows.
Timesheet invoices: Add shifts with start, end and break. Hours work themselves out, night shifts too. Try it
Email to clients free account: The PDF goes as an attachment, replies come to your inbox.
Saved invoices and clients free account: Every invoice kept, clients ready to pick next time.
Paid and overdue tracking free account: See what's been invoiced, paid and still owed.

Keep every invoice in one place

With a free account, invoices are saved as you work. Your dashboard shows what's paid, what's outstanding and what's overdue, and keeps a list of your clients.

Create free account Log in

Questions

Something else? Email support@invoice-gen.net.

Do I have to charge VAT?

Only if you are VAT registered. You must register once your VAT taxable turnover goes over the registration threshold (£90,000 a year since April 2024). Below that, registering is optional.

What is the tax point?

The tax point (time of supply) is usually the date you delivered the goods or finished the service. If you invoice within 14 days of that date, the invoice date can be the tax point.

What VAT rates are there?

Standard 20%, reduced 5% (for example home energy) and zero rate 0% (for example most food and children's clothes). Some supplies are exempt.

Can I invoice a business in the EU?

Yes. For most business-to-business services you don't charge UK VAT; add the customer's VAT number and the reverse charge note in Tax note.

Is it free?

Yes. Make, download and print as many UK invoices as you need, with no watermark and no sign-up.