Free Contractor Invoice Template
Bill a job the way clients expect: labour and materials on separate lines, the deposit taken off, and the balance clear. Download the PDF or email it from the site.
- PDF in one click
- 28 currencies
- Private by default
Describe the work, then enter how many and the price. The amount and totals work themselves out.
Enter the start and end time of each shift. Hours are worked out for you, past midnight too, minus the break. Type over the hours to change them.
How to invoice a contracting job
Clients compare your invoice with the quote. Keep the same structure so it is easy to approve.
- Job address
- Add the site address in the client details or the notes, so the invoice matches the job.
- Labour
- One line per trade or stage, with hours or days and your rate.
- Materials
- List the main materials with quantity and unit price. Group small parts as one line.
- Deposit
- Enter any deposit already paid in Amount paid. The balance due updates by itself.
- Changes
- Add agreed extra work as its own line, like Additional socket, kitchen.
- Licence and tax
- Put your licence or registration number in an extra field, and add sales tax or VAT if you charge it.
How it works
- Fill it inType your business, your client and each item straight onto the page. Totals work themselves out.
- Choose a lookPick Classic, Modern or Minimal and a colour. Add your logo if you have one.
- Download or sendSave the PDF, print it, or email it to your client with the PDF attached.
What's included
Everything below is free. A few extras need a free account, because we save your work and send email for you.
- PDF download
- A clean A4 PDF with your logo. No watermark.
- Three designs
- Classic, Modern and Minimal, each in six colours.
- 28 currencies
- US Dollar, Euro, Pound, Canadian and Australian Dollar, Yen and more, formatted correctly.
- Tax, discount, shipping
- Name your own tax, give a percent or fixed discount, record part payments.
- Quotation, receipt, proforma
- Change the title at the top of the page and the PDF follows.
- Timesheet invoices
- Add shifts with start, end and break. Hours work themselves out, night shifts too. Try it
- Email to clients free account
- The PDF goes as an attachment, replies come to your inbox.
- Saved invoices and clients free account
- Every invoice kept, clients ready to pick next time.
- Paid and overdue tracking free account
- See what's been invoiced, paid and still owed.
Keep every invoice in one place
With a free account, invoices are saved as you work. Your dashboard shows what's paid, what's outstanding and what's overdue, and keeps a list of your clients.
Questions
Something else? Email support@invoice-gen.net.
What should a contractor invoice include?
Your business name and licence number, the client and job address, a unique invoice number and date, labour and materials as separate lines, tax, any deposit paid, the balance due and how to pay.
Should I list materials separately?
Yes. Clients trust an invoice more when they can see labour and materials apart. It also makes it easier to match the invoice against your quote.
How do I show a deposit?
Enter the deposit in Amount paid. The invoice shows the total, the amount already paid and the balance still due.
Is it free?
Yes. Make and download as many contractor invoices as you need, with no watermark and no sign-up.
Guides
- How to make an invoiceWhat to include, with a checklist.
- Invoice templatesFree templates you can fill in online.
- Freelance invoicesHourly or project billing, and getting paid on time.
- Invoice vs receiptWhat each one is for, and when to send it.
- Payment terms explainedNet 30, due on receipt, deposits, with wording to copy.
- Payment reminder emailsThree polite to firm emails for unpaid invoices.