EU VAT Invoice Template
Set up for Europe: euro, A4, European number and date format, your VAT ID and bank details, and a ready reverse charge note for business clients in another EU country.
- PDF in one click
- 28 currencies
- Private by default
Describe the work, then enter how many and the price. The amount and totals work themselves out.
Enter the start and end time of each shift. Hours are worked out for you, past midnight too, minus the break. Type over the hours to change them.
What an EU VAT invoice must show
Article 226 of the EU VAT Directive lists what goes on a full VAT invoice. Each one has a place on this template.
- Number and dates
- A sequential invoice number, the date of issue and the date of supply if it is different.
- Both parties
- Full names and addresses of you and your customer, and your VAT ID.
- Customer VAT ID
- Needed when the customer pays the VAT (reverse charge) and for supplies to another EU country.
- Each item
- Quantity and type of goods, or the extent and type of services, and the unit price before VAT.
- VAT
- The taxable amount for each rate, the VAT rate and the VAT amount.
- Reverse charge
- Choose Reverse charge in Tax note. VAT is set to 0% and the note prints on the invoice.
How it works
- Fill it inType your business, your client and each item straight onto the page. Totals work themselves out.
- Choose a lookPick Classic, Modern or Minimal and a colour. Add your logo if you have one.
- Download or sendSave the PDF, print it, or email it to your client with the PDF attached.
What's included
Everything below is free. A few extras need a free account, because we save your work and send email for you.
- PDF download
- A clean A4 or US Letter PDF with your logo. No watermark.
- Three designs
- Classic, Modern and Minimal, each in six colours.
- 28 currencies, 9 regions
- Pick your region and the invoice follows local rules: VAT, GST, ABN, GSTIN or TRN, the right title and date format.
- Tax, discount, shipping
- Name your own tax, give a percent or fixed discount, record part payments.
- Quotation, receipt, proforma
- Change the title at the top of the page and the PDF follows.
- Timesheet invoices
- Add shifts with start, end and break. Hours work themselves out, night shifts too. Try it
- Email to clients free account
- The PDF goes as an attachment, replies come to your inbox.
- Saved invoices and clients free account
- Every invoice kept, clients ready to pick next time.
- Paid and overdue tracking free account
- See what's been invoiced, paid and still owed.
Keep every invoice in one place
With a free account, invoices are saved as you work. Your dashboard shows what's paid, what's outstanding and what's overdue, and keeps a list of your clients.
Questions
Something else? Email support@invoice-gen.net.
What VAT rate do I use?
The rate of the country where the supply is taxed. Standard rates run from 17% (Luxembourg) to 27% (Hungary); Germany is 19%, France 20%.
When do I use the reverse charge?
Usually when you sell services to a VAT-registered business in another EU country. You charge no VAT; the customer accounts for it.
I'm a small business that is VAT exempt. What do I write?
Choose VAT exempt (small business) in Tax note. VAT is set to 0% and the exemption note prints on the invoice.
Is it free?
Yes, free with no watermark and no sign-up.
Guides
- How to make an invoiceWhat to include, with a checklist.
- Invoice templatesFree templates you can fill in online.
- Freelance invoicesHourly or project billing, and getting paid on time.
- Invoice vs receiptWhat each one is for, and when to send it.
- Payment terms explainedNet 30, due on receipt, deposits, with wording to copy.
- Payment reminder emailsThree polite to firm emails for unpaid invoices.