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Tutoring Invoice Template

Bill lessons by the hour or as a package, name the student, and send parents a clear invoice they can pay straight away.

PDF in one click
28 currencies
Private by default

Invoice no. Date Due date PO / ref.

1From your business Business or your name Required Your email Your address Your phone Tax / VAT ID

2Bill to your client Client or company name Required Client email Client address Client phone Work address shown as Ship to

3Items what you are charging for

Describe the work, then enter how many and the price. The amount and totals work themselves out.

3Timesheet each shift you worked

Service Rate per hour

Enter the start and end time of each shift. Hours are worked out for you, past midnight too, minus the break. Type over the hours to change them.

Total hours 0×0.00=0.00

Notes

Terms

Subtotal

Discount

Shipping

Total

Amount paid

Balance due

Invoice options

Your progress0 of 3 done

Nothing is stored until you download it.

Design

Timesheet invoices use one clear layout: a summary line, the shift table and the totals side by side.

Colour

Region style

Currency

Bill items by

Payment due Status

What this invoice needs

How to invoice tutoring

Parents pay quickly when they can see each lesson.

Student: Put the student's name in an extra field, and bill the parent or school under Bill to.
Lessons: One line per lesson with the date, like Maths, 3 March, 1.5 hours. Hours are set for you.
Packages: Sell lessons in blocks, like 10 lessons, paid in advance, as one line.
Cancellations: Add a late cancellation fee as a line if your policy has one.
Materials: Books or exam papers as their own lines.
Payment: Add your bank details or a payment link in Notes.

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How it works

Fill it inType your business, your client and each item straight onto the page. Totals work themselves out.
Choose a lookPick Classic, Modern or Minimal and a colour. Add your logo if you have one.
Download or sendSave the PDF, print it, or email it to your client with the PDF attached.

What's included

Everything below is free. A few extras need a free account, because we save your work and send email for you.

PDF download: A clean A4 or US Letter PDF with your logo. No watermark.
Three designs: Classic, Modern and Minimal, each in six colours.
28 currencies, 9 regions: Pick your region and the invoice follows local rules: VAT, GST, ABN, GSTIN or TRN, the right title and date format.
Tax, discount, shipping: Name your own tax, give a percent or fixed discount, record part payments.
Quotation, receipt, proforma: Change the title at the top of the page and the PDF follows.
Timesheet invoices: Add shifts with start, end and break. Hours work themselves out, night shifts too. Try it
Email to clients free account: The PDF goes as an attachment, replies come to your inbox.
Saved invoices and clients free account: Every invoice kept, clients ready to pick next time.
Paid and overdue tracking free account: See what's been invoiced, paid and still owed.

Keep every invoice in one place

With a free account, invoices are saved as you work. Your dashboard shows what's paid, what's outstanding and what's overdue, and keeps a list of your clients.

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Questions

Something else? Email support@invoice-gen.net.

Should I invoice weekly or monthly?

Monthly is most common for regular students. Weekly works for short exam courses.

Can I bill by the hour?

Yes. This page bills in hours. Enter 1.5 for an hour and a half.

Do I need a tax number?

It depends on your country and income. Add one in Tax ID if you have it; otherwise leave it empty.

Is it free?

Yes, free with no watermark and no sign-up.